“The Fine Print”
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VEHICLES ON GROUNDS
All Vendors will be assigned a designated time to deploy in the LOAD IN/LOAD OUT ZONES. Loading will begin as early as 6:00am and will end PROMPTLY by 10:00am. NO VENDORS WILL BE PERMITTED TO LOAD AFTER 10:00am. Please ensure that all of your supplies that you require to vend are in the park within these time constraints. NO EXCEPTIONS WILL BE MADE for vehicles coming into the park for set up after 10:00am. This includes additional vehicles that are being driven by your Vending team. Please ensure that your entire group adheres to this strict time constraints or their vehicles will not be allowed into the park.
If you are a Vendor, who requires the use of your vehicle for vending purposes, YOU MUST NOTIFY the Vendor Committee in advance for approval and may be subject to additional vending fees.
Upon approval from the Vendor Committee, each Vendor will be responsible to purchase at an additional cost all City Permits and County Health/Fire Permits. Please do not obtain these certificates without first receiving notice that your
Application has been approved. A representative from the Vendor Committee will provide you with the appropriate permit forms you will need based on the information you have provided in this application. Vendors are responsible for the accuracy their description. TAACF will not be held liable for any repercussions that may follow due to not having the correct permits needed to vend.
No Food Vendor will be permitted within the Festival perimeters without proof of their Fire/Health Permit. Please be advised that a County representative will be present on the day of the Festival to inspect and make final determination of your ability to sell food items. If for any reason that representative determines you are unable to vend, you will be asked to graciously leave your Vending space. All fees are non-refundable.
TAACF will provide each approved Vendor with a designated space on the Festival grounds. TAACF will to the best of their ability ensure that you, the Vendor, will have the best possible space to fit your anticipated business needs. Vendors ARE NOT PERMITTED to move of their assigned space for any reason unless discussed first with the Vendor Committee Chairperson and approved by said Vendor Committee Chairperson. By agreeing to Vend for this Festival, you, the Vendor, are in agreement that you will be confined to vend within the area of space allotted by TAACF.
All Vendors further agree that TAACF will not provide any refund or accommodation for minor variations in the rental space provided.
All Vendors understand and agree that any failure to abide by these Vendor Space rules could result in the immediate closure of their vending space and expulsion from the Festival without any financial refund.
NO SHOWS/LATE SHOWS
For the purpose of this event, a “No Show/Late Show” shall be defined as a Vendor, who is has not called the Vendor Committee Chairperson to advise of a “reasonable” reason why they are not able to meet the LOAD IN/LOAD OUT ZONES time constraints with entering the park and setting up within 1 hour of the start of the Festival (see above). “Reasonable” reasons will be taken on a case-by-case basis and will be at the sole discretion of the Vendor Committee Chairperson.
If you are declined to vend due to No Show/Late Show, please be advised that this will result in the forfeiture of your rental space and all applicable fees. All fees are non-refundable.
All Vendors understand and agree that it is their own responsibility to secure the contents of their rental space area including: any merchandise, property, and/or supplies. TAACF will provide general security of the area during the Festival hours of operation; however, TAACF will not be liable for any property loss or theft incurred by the Vendor or the Vendor’s employees at any time during the event.
SET UP AND MONETARY ASSISTANCE
All Vendors understand and agree that TAACF is not responsible for providing any of the items necessary for your vending needs. This includes but is not limited to: tables, chairs, tents, banners, garbage receptacles, etc.
Please ensure that your business has ample change (cash bills and coins) to provide your patrons. TAACF will not be equip to assist you with this matter and will not provide any special assistance with making trips to the bank for this reason.
Please be prepared with checks for any additional fees incurred on site as directed by the County Health/Fire Inspector.
THERE NO ON-SITE PARKING FOR THE FESTIVAL. Upon completion of set up, Vendors understand and agree to move their vehicles to one of the approved Festival lots. Vendors will be provided some form of credentials to upon entry to the park to be shown to as proof that you are an approved Vendor. Shuttle transportation between the parking and vending areas will be subject to availability.
All Vendors are PROHIBITED from the sale of alcoholic beverages and water during the Festival. TAACF and/or its sponsor hold exclusive rights to sell water during the Festival. TAACF also PROHIBITS the sale or consumption of any alcoholic beverages by its Vendors.
CLEAN UP AND DISPOSAL
All Vendors agree to clean up all materials, products, and equipment and vacate the Festival in a timely fashion at the completion of the day. Vendors agree to breakdown, clean up, and return the rental area to the same condition it was received. All Food Vendors are expected to provide their own trash bins and trash bags.
All Food Vendors understand and agree to any and all rules and regulations as outlined by the City of Trenton or County of Mercer within the Health/Fire Codes. TAACF is not liable for Vendors being excluded from vending by any Health/Fire Inspector represented at the Festival. Should you be excluded from vending due to any violation, please be advised that all fees paid to TAACF will not be refunded to you.
All Food Vendors using frying oil are to provide ground cover inside their designated area for the absorption of grease where applicable. Absolutely no grease or grey matter is to be poured on the ground, in the portable restrooms, or down any drains. Anyone found doing this and not disposed of grease in a proper receptacle will be fined and immediately ordered to leave the event site. If ordered to vacate the site, Vendors forfeit their space rental and no refunds will be awarded.
It is hereby expressly agreed and understood between the Vendor and the Trenton African American Cultural Festival (TAACF) that submission of your application and acceptance/approval of your application is a Contractual Agreement between you and TAACF.
All Vendors acknowledge that this application may be amended or modified by the Vendor Coordinator of TAACF with ample notification being made to Vendors that they may make adjustments accordingly.
All Vendors acknowledge and agree that this Application, together with additional Terms and Conditions as outlined by the City of Trenton, is binding and supersedes all previous agreements and understandings Vendors may have had, whether oral or written, relating to the subject matter hereof.
All Vendors hereby release and discharge TAACF, the Mayor and City Council of Trenton, and all sponsoring organizations, their respective directors, officers, employees, agents, and volunteers from any responsibility, personal liability, claims, loss or damage (including reasonable Attorney’s Fees)arising out of or in conjunction with Vendor Applications or participation in or involvement with the Festival.
All Vendors agree that the Vendor shall assume full responsibility for injury to person or property of others, including employees, agents, patrons, or other persons, which shall occur by reason of Vendor involvement or participation in the Festival. TAACF, the Mayor and City Council of Trenton, and all sponsoring organizations, their respective directors, officers, employees, agents, and volunteers will not be responsible for any injury sustained by Vendors, workers, or guests while within the site rental space.
All Vendors acknowledge and agree TAACF, the Mayor and City Council of Trenton, and all sponsoring organizations, their respective directors, officers, employees, agents, and volunteers shall incur no liability whatsoever to or on account of Vendor or Vendor employees or agents arising out of
Vendor participation in or association with the Festival. The Vendor shall indemnify and hold harmless those listed above from and against any and all claims, liabilities, or damages of any kind including but not limited to claims of bodily injury, death, personal injury, or property damage as well as the cost of litigation and Attorney’s Fees arising from, based on or in any manner related to
Vendor activities in connection with its involvement in or participation with TAACF.